Five Steps to Help Turn Event Participants Into Long-Term Supporters

Five Steps to Help Turn Event Participants Into Long-Term Supporters

As the weather finally begins to heat up in certain parts of the country, it is a reminder that event season is quickly approaching. A common challenge for nonprofits that implement walks, runs, or other endurance events is turning one-time participants into long-term supporters. These five tips will help you focus on the data and communication that can help create successful long-term supporters.

Build the data you need at the beginning

Quality data is critical in maintaining strong long-term relationships. When you are constructing your website or other registration tools, consider what information you will want to know about your participants after the event. How did they hear about the event? What other volunteer opportunities are they interested in? Does your participant prefer communication via email or phone? Determine what information is going to help you best manage your participants throughout the campaign and provide quality long-term information. Build the mechanisms to capture that data into the event as it begins.

Thank them before the event

Autoresponders and scheduled event email messages only take you so far. Most of your participants know that these notes are auto-populated. Before your event starts, build two days into your event calendar to call and personally email your participants. Don’t ask for additional donations or encourage them to do more – just tell them you appreciate them and ask if there is anything you can do to help them. This is a time intensive resource for most small nonprofit organizations, so utilize volunteers when applicable. This small step helps your participants know that you appreciate their time and helps you identify any issues they might be having prior to the event.

 Remind them of their impact

Your communication to event participants should remind them of the tangible mission impact that their time and donations have. It’s not enough to say you’re helping the environment – tell them that $100 helps you keep maintain one mile of a hiking trail for a year. As we’ve spoken about in this space – donors want to know how their time and contributions are specifically helping. Remind your participants of their impact as often as possible. These actions will help educate and empower them.

Build your post-event communication before the event begins

What do you want to accomplish with this group of participants after the event? How do you want to maintain communication? How will you continue to cultivate their engagement throughout the year? These are questions that need to be answered before your event begins. Take the time to ensure that your organization has a post-event strategy in place. Building an effective communication plan will help maintain strong retention rates and avoid volunteer burnout.

Have a post-event survey ready

Too often, event staff get to the end of an event and collapse. Don’t assume that you’ll have the time and energy to tackle a survey after the event. Create, edit, and test a survey months before your event date. It is far easier to add a pertinent question or two in the days after an event than it is to build an entire survey. Determine what information from participants will help you improve the event in future years. Build quantitative and qualitative opportunities for feedback. Your participants appreciate the opportunity to share.

These are small but important steps to ensure that you create an experience that will help encourage participants to become long-term supporters.

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